Frequently Asked Questions
Please see below a list of commonly asked questions about the Climate and Cryosphere Open Science Conference 2026.
General questions
Where is the conference being held?
The conference is being held at Tākina Wellington Convention and Exhibition Centre, 50 Cable Street, Te Aro Wellington 6011. Learn about Tākina here.
When will I get my name badge?
Name badges will be given to all delegates on registration. We ask that you always wear your badge, including when attending social functions.
When will the programme be available?
Programme details will be available in December 2025.
Will my details be shared?
Your data may be shared with other logistical organisations and third parties in order to deliver this event. Only data required to undertake their specific role will be made available to them. We are committed to protecting the privacy of all personal data you provide us for this event. View the Privacy Policy here. If you do not wish your details to be provided to sponsors or other delegates, please tick the appropriate box on the registration form.
What if I have special requirements?
We encourage persons with disabilities to participate in the programme and social events. Please contact CliC2026@theconferencecompany.com to request services or other accommodations for any special needs or note these on your registration form. If you have dietary preferences, please describe those on the space provided on the registration form when you register.
What will the weather be like?
The average minimum temperature (usually during the night) in Wellington in February is 15°C (59°F), with an average maximum temperature of 20°C (68°F). Visitors traveling to Wellington should bring a waterproof rain jacket and plan on layering clothes. Some days can be fine and warm, however, it can also be a bit chilly.
What is the currency and applicable tax in New Zealand?
The legal currency is the New Zealand dollar (NZD). Banknotes are NZD5, NZD10, NZD20, NZD50 and NZD100. Coins are 10, 20 and 50 cents, as well as 1 and 2 dollars. Bank and credit cards are accepted almost everywhere. To estimate your expenditure, check a currency converter for NZ dollars. The applicable tax is the Goods and Services Tax (GST) of 15%.
Will there be photography/videography at the conference?
Yes, there will be photographs and videos taken throughout the conference and at the social events. These may be used for promotional activities, including the CliC website, promotional news or documentation, and on social media. If you do not want your photograph or video taken, or used, please notify the photographer or videographer onsite at your earliest convenience.
I’m not able to travel – is there a way to take part remotely?
The conference will be held in person only, and there won’t be an option for virtual attendance. We look forward to welcoming you in Wellington, New Zealand. Visit our travel pages above for flight discounts, planning guidance, and making the most of your visit.
How do I access the conference mobile app?
Travel and transport
Do I need travel insurance?
Delegates are strongly recommended to take out a suitable travel insurance policy including coverage for non-refundable registration fees when you register for the meeting and book your travel.
How can I get from Wellington airport to the venue?
Wellington Airport has direct flights to and from key Australian cities as well as Auckland, Christchurch and other New Zealand centres.
The airport is located approximately 20-30 minutes’ drive from Wellington’s city centre.
Taxis and Ride-shares
A taxi fare from the airport to the central business district is approximately NZD45.00.
If you use a ride-share app like Uber, to meet your driver you must exit the terminal on the Ground Floor and head to the designated pick-up area one lane over from the taxi rank.
Super Shuttle – Airport
0800 SHUTTLE (748885)
+64 9 522 5100
www.supershuttle.co.nz
Wellington Combined Taxis
+64 4 384 4444
www.taxis.co.nz/book-a-taxi
Capital Taxis
+64 4 384 5678
www.capitaltaxis.co.nz
Buses
To catch a bus from the airport, exit the airport terminal from the Ground Floor out of Door E and follow the signs to the Airport Express. The Airport Express service travels between the Wellington Airport and Wellington Railway Station.
The Airport Express bus service runs between Wellington Airport and the Wellington Railway Station seven days a week, with a timetable designed around airport and train departure and arrival times.
Nine new purpose-built electric buses run a high frequency of approximately 10-20 minutes depending on the time of day, except for the first few morning services and evening services.
Travel time between the railway station and the airport is around 25-35 minutes depending on traffic. More information including timetable and stops is available here.
Payment is accepted with a Snapper card, cash, or contactless debit or credit card.
Car Rental
Avis Rent a Car is offering its corporate rates to Conference delegates. Please call your local Avis office and request a quote giving the booking reference number AWD: Z994400.
How can I get around Wellington?
Public Transport in Wellington
Getting around Wellington is easy, and most facilities are within walking or cycling distance of the central city.
Buses
Wellington’s Metro service runs bus routes around the city. More information can be found here.
E-Bikes and E-Scooters
There are e-scooters and e-bikes available for public use in Wellington, provided by Lime and Flamingo. These can be ridden on the footpath, shared paths and roadways. Check the cycling code and look at some tips here. For access, you must download the app. Download Lime or Flamingo here.
Are there discounts available on flights to New Zealand?
Yes. Delegates can enjoy exclusive international flight discounts from our partner airlines, which are available to all registered delegates. View the flight discount information.
Abstracts
When is the abstract submission deadline?
Submissions close on 19 September 2025.
In which language should the proposal be submitted?
English
Is there a template to submit my application?
Yes, the template can be accessed in the abstract portal.
When will I know if my abstract has been accepted?
Authors will be advised by 30 September 2025 via email.
My abstract has been accepted but I cannot attend, what do I do?
The presentation can be delivered by another named author. This author must have been included on the original abstract submission. Please email CliC2026@theconferencecompany.com to advise of any change of presenter.
I submitted an abstract but the data has changed or is not available, what do I do?
Please email CliC2026@theconferencecompany.com to advise you will need to withdraw or update your proposal.
Registration and accommodation
What are the registration fees?
The fees are available to view on the registration page.
Am I eligible for the student registration rate?
These rates are subsidised to encourage attendance for students. You must be enrolled in a tertiary institution at the time of registration. Please select the applicable student rate when you register.
I want to cancel my registration. Can I get a refund?
All cancellations must be received in writing so please email CliC2026@theconferencecompany.com Cancellation notice received prior to 15 December 2025 will be eligible for a refund, less a NZD150 administration fee. Cancellations after this date are non-refundable, however, you are able to transfer your registration to another person. Please email CliC2026@theconferencecompany.com if you need to transfer your registration.
How can I reserve a hotel room and what rates are available?
We are pleased to advise we have secured a number of accommodation options available to Conference attendees. You can book accommodation at delegate rates when you register.
My partner would like to come, but not to the Conference sessions. Is there a partner registration?
No there is no partner registration. However, you are able to purchase a ticket for them to attend the Welcome Function (Sunday 8 February) and/or the Conference Dinner (Wednesday 11 February). You can purchase welcome function and dinner tickets during the conference registration process.
I am an overseas participant and need a letter of invitation before I can receive my visa. What is the procedure?
Upon full payment of the Conference registration fees, please request an invitation letter by emailing CliC2026@theconferencecompany.com. Invitation letters will not be supplied to unpaid or unregistered participants, and we reserve the right to refuse to provide invitation letters for attendees. Please note that we do not give any further support or advice about the visa application process. Obtaining a visa remains the sole responsibility of the participant.
Will I receive a Certificate of Attendance?
Yes, a Certificate of Attendance can be requested after the Conference and will be emailed to you. To request a Certificate of Attendance, please email CliC2026@theconferencecompany.com.